The Anglican Diocese of Islands and Inlets is seeking a part-time (22 hrs/week) Administrative Assistant to support the office, located near Fairfield in downtown Victoria. This is a one-year term position with possibility of extension. The Administrative Assistant will work at the reception desk in the office Monday to Thursday from 9am to 3pm. Benefits listed below additionally include a flexible annual work schedule with opportunity to take extended unpaid leave for the entire months of July and August, as well as during the Christmas season.
The assistant will fill a broad and varied spectrum of administrative tasks, including but not limited to welcoming office visitors, responding to public requests for information via phone and email, file management, handling mail, scheduling, data entry, proofreading and formatting documents, ordering supplies and liaising with vendors, and basic office housekeeping/organizing. The assistant will also help coordinate onsite and offsite requirements for meetings and events, and support special projects as required. The assistant will help manage 46 parish’s Microsoft365 accounts (updates, security alerts, etc.), post and share events to the website, and support parish-level administrative staff.
The candidate must possess excellent verbal and written English communications skills, solid listening and organizing skills, enthusiasm for change and adaptation, with an ability to prioritize work embracing constant interruptions. Advanced computer literacy is a necessity, and proficiency with Microsoft 365 (especially Outlook, Word, Excel, and Forms) is expected. The assistant will also have values compatible with the diocesan Vision and a cheerful, calm, hospitable demeanor. We are looking for an individual who has a minimum of three years experience in administrative work, and proficiency with office equipment (photocopier, postage meter, phone system, etc.).
The following skills or experience are not required, but would be an asset:
· IT troubleshooting acumen
· knowledge of the Anglican Church of Canada ethos and polity
· data management (especially experience with Excel)
· writing or proofreading
Candidates must be able to provide a Police Information Check with a Vulnerable Sector search, and will be required to take Safe Church training (provided), and abide by the diocesan policies including signing a confidentiality agreement. Apply by emailing Paula Blundell, HR Administrator at firstname.lastname@example.org.
About the Anglican Diocese of Islands & Inlets
The office is a professional but casual working environment where a small, tight team works together to serve a diocese of forty-six worshipping communities through the administration of people, payroll, finance, insurance, property management, refugee programming, community and congregational development, and archival management.
The Diocese of Islands & Inlets is an equitable employer that operates on Vancouver Island, the Gulf Islands and the Broughton Archipelago. As an institution we acknowledge the Coast Salish, Nuu-chah-nulth, and Kwakwaka'wakw nations whose relationship with these lands and waters is ongoing. We acknowledge our role in the historic dispossession of land, language, and culture, and are committed to being a part a reconciliatory path forward. We are a regional expression of the Anglican Church of Canada, part of the worldwide Anglican Communion. We are a progressive church where seekers are welcome to receive communion, baptism, marriage, and ordination on an equal basis.
Salary: $23.00-$25.00 per hour